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DigitalTCO vs Dentistry Dashboard
Both platforms offer AI-powered dental notes for UK and US dentists. But they take different approaches to scope, focus, and transparency. Here's a factual comparison to help you decide which is right for your practice.
The short version
Dentistry Dashboard positions itself as a broader practice management platform — AI notes, rotas, compliance, chatbots, and staff scheduling — all under one roof. DigitalTCO is laser-focused on one thing: eliminating your entire clinical documentation burden. Notes, letters, consent forms, reusable content — everything that follows a patient appointment. If you want a platform that does many things, Dentistry Dashboard offers breadth. If you want one product that does documentation comprehensively and nothing else, DigitalTCO goes deeper. There are also meaningful differences in corporate structure and track record that are worth understanding before you trust either platform with your patient data.
What is Dentistry Dashboard?
Dentistry Dashboard is a UK-based dental practice platform founded by Dr Stephen Nkansah, a practising dentist. The product offers AI dental notes alongside practice management tools including staff rotas, compliance tracking, AI chatbots, CPD course listings, and patient communication features. According to their website, they are used by 500+ dentists. The platform holds MHRA Class I approval and Cyber Essentials certification. Dentistry Dashboard offers a 14-day free trial and modular pricing where practices can start with AI notes and add other tools later.
"One Dental Platform. Start with AI Notes or Run the Whole Practice."
What Dentistry Dashboard does well
- Broader platform — offers practice management tools (rotas, compliance, chatbots) alongside AI notes, useful for practices wanting multiple tools in one place
- MHRA Class I medical device approval — a meaningful regulatory credential for UK dental software
- Cyber Essentials certified — verified cybersecurity baseline
- Founded by a practising UK dentist (Dr Stephen Nkansah)
- Modular approach — practices can start with notes only and add other tools later
- Voice perio charting available as a feature
- Chrome extension for in-browser use alongside PMS systems
Where Dentistry Dashboard falls short
- Breadth over depth — the platform covers rotas, chatbots, compliance, CPD, and more, which means AI documentation is one feature among many rather than the sole focus
- No dedicated letter engine — DigitalTCO's Letter Engine, Molar Mail, and Cariespondence provide one-click referral letters, templated correspondence, and freeform dictated letters; Dentistry Dashboard does not offer equivalent standalone letter generation tools
- No Spiel Store equivalent — no system for recording clinical explanations once and inserting them via voice trigger into any note
- No template-free note generation — DigitalTCO's Cheat Mode figures out the note structure from what you say; Dentistry Dashboard uses structured templates
- Smaller proven track record in documentation — 500+ dentists compared to DigitalTCO's 1,000+ with over 1 million notes generated
- 14-day free trial vs DigitalTCO's 28-day trial — less time to evaluate in a real clinical workflow
The key differences
Documentation specialist vs practice management platform
This is the fundamental difference. DigitalTCO does one thing — clinical documentation — and does it comprehensively: notes, referral letters, patient letters, reply letters, templated correspondence, freeform dictated letters, consent form PDFs, and reusable voice-triggered content. Every feature exists to eliminate your documentation burden. Dentistry Dashboard covers AI notes alongside staff rotas, compliance tracking, chatbots, CPD course listings, invoicing, stock control, and more. Both approaches have merit. The question is whether you want a documentation specialist or a practice management generalist.
The full letter suite
For most dentists, the documentation burden isn't just the notes — it's everything that follows. Referral letters, patient letters, reply letters, insurance correspondence, complaint responses. DigitalTCO's Letter Engine generates these directly from your completed notes in one click. Molar Mail lets you build reusable letter templates. Cariespondence handles freeform dictated letters for anything that doesn't fit a template. These tools save most dentists 30-45 minutes daily. Dentistry Dashboard does not currently offer equivalent standalone letter generation tools.
Cheat Mode vs structured templates
DigitalTCO's Super Dentist Cheat Mode lets you speak naturally about any appointment — extraction, composite, emergency, implant consult — and the AI determines what kind of note it should be and structures it accordingly. No template selection required. Dentistry Dashboard uses structured templates that you select before starting. Both approaches work. The difference is whether you want to choose a template upfront or let the AI figure it out from what you say.
Corporate structure and transparency
DigitalTCO is operated by DigitalTCO Ltd (Company No. 14654553), registered at Companies House. The company name matches the product name. One company, one product, one brand. Dentistry Dashboard is operated by Outlook Aesthetics Ltd (Company No. 12259567), a company originally incorporated in October 2019, trading under the name 'Dentistry Dashboard.' Their Terms & Conditions also reference the trading name 'MyFormatic.' This is all publicly verifiable on Companies House and in their own Terms & Conditions. There is nothing unlawful about trading under a different name from your registered company — many businesses do this. We mention it here because when you're trusting a platform with your patient clinical data, it's worth knowing the corporate entity behind it. You can verify both companies' details on the Companies House register.
Track record and scale
DigitalTCO has over 1,000 paying dentists using the platform daily, with over 1 million clinical notes generated, and 5-star Google reviews from practising clinicians. The product has been continuously developed with a sole focus on clinical documentation. Dentistry Dashboard reports 500+ dentists on their website and has reviews on Capterra and Software Advice. Both products are actively developed and supported.
Product scope vs product depth
Dentistry Dashboard advertises a very broad feature set: AI notes, voice perio charting, staff rotas, leave management, staff messaging, HR documents, compliance logs, stock control, invoicing, AI chatbots, lead tracking, form builder, CPD course marketplace, specialist directory, patient media management, clinical portfolios, treatment plans, associate finances, and more. That is a substantial amount of software. Outlook Aesthetics Ltd has a single director listed on Companies House. When evaluating any platform that handles your clinical data, it's reasonable to ask: how large is the team building and maintaining this product? Is the engineering done in-house? How quickly are security patches deployed? What happens to your data if the company's sole director is unavailable? These are questions worth asking of any vendor — including DigitalTCO. Our answer: Kevin built DigitalTCO, maintains and develops it continuously, and the product does one thing. Every line of code exists to make your clinical documentation better. We'd encourage you to ask Dentistry Dashboard the same questions and compare the answers.
Feature-by-feature comparison
Pricing
DigitalTCO
Everything included. No tiers. 28-day free trial.
- All features included
- Unlimited notes
- Letters, consent forms, Spiel Store
- 28-day free trial
- Cancel anytime
Dentistry Dashboard
Modular pricing. AI Notes available standalone or as part of broader platform packages.
- — Modular pricing — pay for the tools you use
- — AI Notes available as a standalone product
- — Practice management tools available as add-ons
- — 14-day free trial
- — Pricing details available on their website
One more thing that matters
DigitalTCO was built by Kevin, a practising dentist who received a formal GDC complaint — not because he did anything wrong clinically, but because his notes couldn't prove he did anything right. Seven words across multiple appointments: "Examined. Discussed options. Pt happy to proceed."
That experience led him to build the tool he wished he'd had. Every feature in DigitalTCO exists because a dentist needed it — not because an engineer thought it was clever. The complaint story, the clinical terminology, the way notes need to be structured for medico-legal defensibility — it's all baked in because the person who built it has been on the wrong end of inadequate documentation.
Dentistry Dashboard was built by a technology company. DigitalTCO was built by a dentist who learned the hard way.
Try both. Decide for yourself.
Start your DigitalTCO free trial, use it alongside whatever else you're evaluating, and see which one your notes look better in.
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